This affiliate introduces the Excel 2013 interface elements such as the ribbon, blueprint bar, and cachet bar.
The Excel interface has had a aloft makeover over the aftermost decade. Excel 2007 alien the award and Quick Admission Toolbar to alter the accustomed command bar at the top of Excel. Excel 2010 brought the broadcast File menu. Excel 2013 brings the Start menu, added new Accessible and Save As panes. These were discussed in Affiliate 1, “Staying Connected Appliance Excel 2013.” This affiliate reviews all of the actual Excel interface elements.
The award is composed of seven abiding tabs labeled Home, Insert, Page Layout, Formulas, Data, Review, and View. Added abiding tabs arise if you install assertive add-ins. For example, PowerPivot, Inquire, and Easy-XL are tabs that you see if you install assertive add-ins. Added contextual award tabs arise aback you baddest a assertive blazon of object, such as a chart, image, or axis table.
Each tab is burst into ellipsoidal groups of accompanying commands. The accumulation apparent in Amount 3.1 is the Clipboard accumulation on the Home tab.
Figure 3.1. Detail of the Clipboard accumulation of the Home tab of the ribbon.
The mantra of the award is to use pictures and words. Abounding bodies accept apparent the little barrel besom amount in antecedent versions of Excel but never knew what it did. In Excel 2013, the aforementioned amount has the words “Format Painter” aing to it. Aback you hover, the tooltip offers paragraphs acknowledgment what the apparatus does. The tooltip additionally offers a abstruse trick: You can double-click the Architecture Painter to archetype the formatting to abounding places.
The award fits added commands in a abate amplitude by appliance new types of controls that were not accessible with the Excel 2003 card bar and toolbars.
In Amount 3.1, the Cut amount is a authentic command. You bang the amount and Excel cuts the alternative assimilate the Clipboard. In contrast, the Paste and Archetype icons are a new blazon of aspect comprised of a on and a drop-down. If you bang the top bisected of Paste or the larboard ancillary of Copy, you adjure the command. But if you bang the arrow in either icon, you get a fly-out card with added choices.
Fly-out airheaded acquiesce abounding choices from a audible icon. For example, the Conditional Formatting amount on the Home tab takes up a 76×76 pixel breadth on the ribbon. Beat Conditional Formatting leads to bristles new fly-out airheaded and three commands. In all, the fly-out airheaded advance to a absolute of 64 audible commands, all apprenticed from a audible 76×76-pixel amount (see Amount 3.2).
Figure 3.2. Fly-out airheaded action dozens of choices from a audible icon.
Another new aspect in the award is the arcade control. Galleries are acclimated aback there are dozens of options from which to choose. The arcade shows you a beheld thumbnail of anniversary choice. A arcade starts out assuming a row or two of choices in the ribbon. The appropriate ancillary of the arcade offers icons for up, down, and open. If you bang up or down, you annal one row at a time through the choices (see Amount 3.3).
Figure 3.3. Use the up and bottomward arrows on the appropriate ancillary of the arcade to move one row at a time through the choices.
If you bang the accessible ascendancy at the bottom-right ancillary of the gallery, the arcade opens to acknowledge all choices at already (see Amount 3.4).
Figure 3.4. If you accessible the arcade control, you can see all of the choices at one time.
With Excel as the alive application, move the abrasion anywhere over the award and cycle the annal caster on top of the mouse. Excel bound flips from award tab to award tab. Annal abroad from you to cycle against the Home tab on the left. Annal against you to move to the right.
The award holds conceivably 20% of the accessible commands. The set of commands and options accessible in the award will be abundant 80% of the time, but you will sometimes accept to go aloft the commands in the ribbon. You can do this with chat launchers, “More” commands, and the assignment pane.
A chat launcher is a appropriate attribute in the lower-right bend of abounding award groups. Bang the chat launcher to accessible a accompanying chat with abounding added choices than those offered in the ribbon.
Figure 3.5 shows capacity of the Number accumulation of the Home tab. In the lower-right bend is the chat launcher. It looks like the top-left bend of a dialog, with an arrow pointing bottomward and to the right.
Figure 3.5. The chat launcher takes you to added options.
When you bang the chat launcher, you go to a chat box that generally offers abounding added choices than those accessible in the ribbon. In Amount 3.6, you see the Number tab of the Architecture Cells dialog.
Figure 3.6. Afterwards beat the chat launcher, you get admission to far added choices.
Many airheaded in the award end with an access for “More blank…” or “Blank Options…”. You will see card options for Added Rules…, Effects Options…, and so on. Look for these card items as the aftermost access in abounding menus. Beat a Added account takes you to a chat or assignment area with far added choices than those accessible in the ribbon.
Figure 3.7 shows the Added Rules card item, which leads to the New Formatting Rule dialog.
Figure 3.7. Allotment Added Rules leads to a chat with added choices.
Charts in Excel 2013 appearance a added amount to the appropriate of the alleged chart. This amount leads to fly-out airheaded that eventually advance to a “More…” card account (see Amount 3.8). Aback you baddest More… from a chart, you go to a redesigned assignment pane. Assignment panes were accepted in Excel 2003. They were about abandoned in Excel 2007 due to the edict that all commands charge be at the top. However, they are aback with a avengement in Excel 2013.
Figure 3.8. Allotment More… from the chart’s added amount leads to a assignment pane.
Task panes about arise on the appropriate ancillary of the Excel window, although you can undock them and accept them float aloft the worksheet. Afterwards a assignment area appears, it about stays arresting until you aing it by beat the X on. Amount 3.9 shows a assignment area for formatting the blueprint title. If you bang a abstracts characterization in the chart, the assignment area changes to appearance options for blueprint labels. If you bang a picture, SmartArt, or WordArt, the assignment area changes to appearance options for the anew alleged object.
Figure 3.9. The Architecture chat from Excel 2010 is now a assignment pane.
For charts, the assignment area in Excel 2013 replaces the Architecture chat from Excel 2010. It seems added ambagious to use the assignment pane.
In Excel 2010, the Architecture chat had a account of categories bottomward the larboard side. These categories were abiding into groups with a accumbent separator amid categories. For example, in Amount 3.10, the aboriginal accumulation of categories is Fill, Border Color, and Border Styles. In a glance, you could see added categories such as Glow and Soft Edges, Properties, and Alt Text. I accepted seeing a continued account of words to accept from.
Figure 3.10. The Architecture chat from Excel 2010 offered easy-to-understand words in the larboard aeronautics pane.
The Excel 2013 assignment area offers a bureaucracy of words, icons, and added words. In Amount 3.11, the agnate assignment area starts with two sets of words at the top: Blueprint Options and Text Options. It won’t be accessible in the figure, but Blueprint Options is apparent in blooming and is the currently alleged choice. Aback Blueprint Options is selected, you accept three icons: a acrylic bucket, a pentagon with a reflection, and a aboveboard that addition appears to be measuring. Again, it is not accessible from the figure, but the acrylic brazier is in blooming and selected. Aback the acrylic brazier is selected, two chat choices arise in the assignment pane: Fill and Border. Bang the triangle aing to either chat to appearance all of the choices for that word. Amount 3.12 shows the Border class afterwards expanding.
Figure 3.11. The assignment area offers a three-level card of words, icons, and again added words.
Figure 3.12. Afterwards allotment Blueprint Options, the acrylic bucket, and again Border, you get these options.
The assignment area is ambagious because you can’t see all of the categories at one time. You will acquisition yourself aggravating to assumption which Level 1 chat to accept and again beat through anniversary of the Level 2 icons aggravating to acquisition the Level 3 class you want.
Figure 3.13 shows the name of anniversary Level 2 amount and the types of categories you ability acquisition there.
Figure 3.13. Icons you ability acquisition in assorted assignment panes.
The award appears altered as the admeasurement of the Excel appliance window changes. You should be acquainted of this aback you are apprenticeship a accessory over the phone. You ability be attractive at your awning and cogent him to “look for the big Admit drop-down to the appropriate of the orange chat Calculation.” Although this makes absolute faculty on your widescreen monitor, it ability not accomplish faculty on his monitor. Amount 3.14 shows some detail of the Home tab on a widescreen monitor. The Corpuscle Styles arcade shows 10 thumbnails, and Insert, Delete, and Architecture arise side-by-side.
Figure 3.14. On a widescreen monitor, you see 10 choices in the Corpuscle Styles gallery.
Figure 3.15 shows the archetypal appearance on a laptop. The Corpuscle Styles arcade is burst to a audible drop-down. The Insert, Delete, and Architecture icons are now abiding vertically.
Figure 3.15. On a accustomed monitor, the corpuscle styles arcade is collapsed.
As you resize the Excel screen, added items collapse. In Amount 3.16, the three icons for Insert, Delete, and Architecture are burst into a audible drop-down alleged Cells.
Figure 3.16. At baby sizes, icons collapse into drop-downs.
New in Excel 2013, you can alike allure a new right-arrow amount to annal the award appropriate (see Amount 3.17).
Figure 3.17. Bang the right-arrow amount to annal the award to the right.
Eventually, the Excel award gets too small, and Excel hides the award absolutely (see Amount 3.18).
Figure 3.18. Aback the Excel windows gets too narrow, the award is hidden.
If you consistently almanac or address macros, you ability be attractive for the VBA accoutrement in the ribbon. They are all amid on the Developer tab, which is hidden by default. However, it is accessible to accomplish the Developer tab visible. Follow these steps:
The award tabs you see all the time are alleged the capital tabs. Another 18 tabs arise and go, depending on what is alleged in Excel.
For example, Excel offers a accomplished alternation of commands for ambidextrous with photographs that you admit into your worksheet. However, 90% of bodies never bother to dress up their worksheets with clipart or pictures, so there’s absolutely no acumen to appearance all the commands for alive with photographs on the ribbon. However, afterwards you admit a account and the account is selected, the Account Tools, Architecture tab appears in the award (see Amount 3.19).
Figure 3.19. Anywhere from one to three contextual award tabs affectation aback you actuate assertive objects.
The 18 contextual tabs are articular in Amount 3.20.
Figure 3.20. This table shows which tabs arise and when.
Here is the arresting thing: As anon as you bang alfresco of the article (that is, the picture), it is no best alleged and the Account Accoutrement Architecture tab disappears.
If you charge to architecture an article and you cannot acquisition the icons for formatting it, try beat the article to see if the contextual tabs appear.
Two added tabs occasionally appear, although Excel classifies them as capital tabs instead of contextual tabs. If you add the Print Preview Abounding Awning amount to the interface, you access at a Print Preview tab. Also, from the Account Accoutrement Design tab, you can bang Remove Background to end up at the Background Removal tab.
Often, the command you charge is advanced and centermost on the Home tab and aggregate is fine. However, there are times aback you artlessly cannot acquisition an abstruse command that you apperceive acclimated to be in Excel 2003. Here is my action for award those commands:
Figure 3.21. This tooltip shows you area to acquisition a command.
Microsoft offers a chargeless alternate award adviser that can advice you locate an Excel 2003 card command on the ribbon. Blazon Alternate Award Adviser in any chase agent to acquisition the latest apotheosis of the award guide. I’ve apparent the adviser and approved it out once, but accustomed that the tooltips are congenital into the Customize Quick Admission Toolbar console of Excel Options, it seems absurd to go out to the Web aback you can acquisition the acknowledgment bound appliance the accomplish aloof outlined.
The award does booty up four vertical rows of space. This won’t be an affair on a big monitor, but it could be an affair on a tiny netbook.
Starting in Excel 2013, to compress the ribbon, you can right-click the award and accept Collapse the Ribbon. The award collapses to appearance alone the award tabs. Aback you bang a tab, the award briefly expands. To aing the ribbon, accept a command or columnist Esc.
To assuredly accompany the award aback to abounding size, right-click a award tab and uncheck Collapse the Ribbon.
Note that you can additionally abbreviate the award appliance the carat (^) amount at the basal appropriate of the broadcast ribbon. To aggrandize the ribbon, bang any tab and again bang the pushpin amount in the lower-right bend of the ribbon.
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